Following are some points to consider when planning your activity.
Planning Team
Who will be involved in the planning of your activity? (Remember that teamwork will make organizing the event less overwhelming and more enjoyable!)
What format will the planning team take? Will it be a large group or a smaller committee?
Audience
Who would you like to participate in your activity?
Who will benefit most from an initiative to discuss health ethics issues?
Will the participants be staff members, members of a particular committee, representatives from various service provider groups, or members of the public in your community?
Will the event be open to anyone?
Goal(s)/Objective(s)
What topic will your activity address?
Why are you offering your activity?
What would you like your activity to achieve?
Why is there a need for this goal to be met?
Activity
What form of activity is best suited for your context and audience?
What will the participants do during the event?
Will participants be required to do some pre-event preparation such as reading an article or completing a questionnaire?
Resources
What expert help and resources are available in your community?
Do you need to collect more information about your chosen topic?
Do you need to arrange for a speaker or facilitator?
Budget
Will you need to purchase supplies, refreshments, offer an honorarium to your speaker or rent space?
What will be the totally costs associated with your activity?
How will the costs be covered?
Publicity
How will the target audience become aware of your activity?
Will publicizing Health Ethics Week in general and other activities in your community be part of your publicity plan?
(Short on ideas? Refer to the next section of this guide!)
Evaluation and Follow-up
How will you decide if your activity was successful?
Are you planning to host activities following this one?
Will you require evaluation forms to be completed?
Remember to praise your staff for their dedication and planning, since that is already a giant leap towards accomplishing the goals of Health Ethics Week!
